Key responsabilites:
- Provide full admin support to the team and various departments;
- Perform data-entry, documentation, printing and filling duties;
- Sorts and distributes mail. Draft written responses or replies by phone or email when necessary;
- Schedules and organizes activities such as meetings, travel, conferences and other organization activities for all ABAAD employees;
- Monitor calendar of team members and deadlines with donors;
- Liaise with stakeholders and suppliers;
- Ensures timely response to all correspondence;
- Establishes, develops, maintains and updates filing system for the director and the organization;
- Maintain a proper and user friendly filling and document control system for recording and tracking of all documents;
- Organizes and prioritizes large volumes of information and calls;
- Support ABAAD departments in daily admin roles and keep stock of stationary supplies for each department;
- Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services;
- Assist on any ad-hoc tasks as required by the director;
- Serve as information clearing house for those who want info on GBV in MENA/Responds to regularly occurring requests for information;
- Liaise with Media Manager to distribute ABAAD newsletter and annual report to stakeholders.
REPORTING LINES:
Post holder reports to: ABAAD Director
Key competencies:
- University degree in social science, business administration or related discipline, including gender and development;
- Proven track record of working in a similar capacity with a national and/or international NGOs in the region;
- Experience in field coordination, monitoring and follow up;
- Experience in event management and coordination;
- Ability to multitask; and ability to manage multiple deadlines
- High level of discretion and judgment;
- Excellent oral and written communication skills in English, French and Arabic;
- Demonstrable ability to work with others and as part of a team;
- Knowledge and skills in computer usage including word, excel, power point, and social media;
- Excellent organizational skills;
- Maintain hard and electronic resources in the library;
- Monitor inventories;
- Can support the team to deliver best outcomes in a very demanding workload;
- Independent worker;
- Anticipates problems and regularly provides solutions.
Contract terms:
Application Procedures
Persons interested in applying for the position should send their CV along with a cover letter, to abaad@abaadmena.org no later than February 23rd, 2015.
The email should include the job name stated above in the email subject, a cover letter, and writing samples of communication in reference to the aforementioned responsibilities.
Only shortlisted candidates will be contacted. Incomplete submissions will not be considered.
